9:00 a.m. - 4:00 p.m.
Carolina Baptist Association
We, the messengers of cooperating Baptist
churches in Henderson, and parts of Buncombe and Polk Counties, North
Carolina, propose to establish and maintain the principles of a district
association consistent with this constitution.
Article I - NAME
The name of this body shall be "Carolina
Baptist Association, Inc."
Article II - PURPOSE
To aid churches in their obedience to the
Great Commission, and, seeking direction from the unchanging God in a
constantly changing world, it shall be the purpose of Carolina Baptist
Association, Inc. to help churches cooperate with koinonia in missions,
evangelism and growth projects they cannot do alone. The Association shall
be a resource center for training and equipping church workers to be more
effective in performing their duties. The Association shall encourage
cooperation in the denomination for the advancement of God's Kingdom.
Article III - MEMBERSHIP
SECTION 1 Carolina Baptist
Association, Incorporated shall be composed of messengers from cooperating
SECTION 2 The Association shall be
sole judge of its membership and may receive churches, or reject churches
according to its Constitution and Bylaws.
SECTION 3 Churches who want to
join the Association may apply to the Membership Team. Upon the team’s
recommendation to the Association, a church may be received under
watch-care for a period of one year during which the church shall have all
the rights and privileges of membership except that members may not vote
nor hold office. After a satisfactory relationship for one year, the
church can be received into full membership.
SECTION 4 A church may withdraw
from the Association by transfer of letter to another association or by an
official request to have that church removed from the membership role.
Article IV - MEETINGS
SECTION 1 Carolina Baptist
Association, Inc. shall meet regularly on the fourth Tuesday evening in
April from 7:00 through 9:00 P.M., at which meeting general officers shall
be elected, and on the third Tuesday in October, from 4:00 P.M. through
9:00 P.M. each year.
SECTION 2 Special meetings may be
called for specified purposes by the Moderator or the Associational
Council provided that two weeks notice is given to member churches.
SECTION 3 Messengers shall be
elected annually by each member church. In addition to the pastor, one
messenger for each fifty (50) members of the church may be elected
provided that no church shall have less than three (3) nor more than ten
(10) messengers. The names of messengers who attend and register during
the annual associational meeting shall be listed in the associational
annual report book.
Article V - AUTHORITY
Each church is autonomous. A church does
not instruct its messengers how to vote, and no church is under the
authority of the Association in any way. All relationships are
Article VI - OFFICERS
SECTION 1 The general officers of
Carolina Baptist Association shall be a Moderator, Vice Moderator, Clerk,
Treasurer and Historian.
SECTION 2 General officers shall
be elected at the spring meeting by a majority vote for candidates
presented by the Nominations Team or from the floor. All nominations must
be with the prior consent of the nominee. They shall serve for one year
beginning at the close of the fall meeting and ending at the close of the
next fall meeting. The Nominations Team report shall be published in the
newsletter before the election.
SECTION 3 (a) A
Parliamentarian shall be appointed by the Moderator to serve during his
term of office.
(b) If the office of Moderator becomes
vacant, the Vice Moderator shall become Moderator for the remainder of
that term. Other vacancies in associational offices shall be filled by the
Association on recommendation by the Nominations Team or from the floor at
the next appointed associational meeting, with the prior consent of the
(c) A moderator shall not serve more than
two terms in succession.
SECTION 4 The major divisions of
work; Missions, Church Development, Pastors Council, and others, as
determined by the Association, shall be coordinated by councils. Each
council director shall be nominated by the Nominations Team or from the
floor, with the prior consent of the nominees, to serve for one year
beginning at the close of the fall meeting and ending at the close of the
next fall meeting.
Article VII - TRUSTEES
Three Trustees shall be elected to single
rotating terms of three years. It is suggested that one of the three be a
lawyer. Nominations may come from the Nominations Team or from the floor
with the prior consent of each nominee. The expiration date of each
Trustee's term of office shall appear by his name in the Associational
Annual report book.
Article VIII - BOARD OF DIRECTORS
Carolina Baptist Association, Inc. shall
function as a corporation. The Director of Missions shall serve as
president of the board composed of the Trustees and the Treasurer. The
Treasurer shall serve as secretary of the board.
Article IX - EXECUTIVE TEAM
The Carolina Baptist Association
Executive Team shall be composed of the Associational Officers, Council
Directors, Team Leaders, Trustees, Director of Missions (ex-officio) and
the persons holding or representing the following positions in each member
church: Pastor, Sunday School Director, Discipleship Training Director,
WMU Director, Baptist Men Director, Music Director, Youth Director, Senior
Adult Director, Single Adult Director and Chair of Deacons. The Executive
Team shall have the authority to act for the Association between sessions
as limited by the Constitution and Bylaws. It shall meet as
needed. The meeting shall be called by Moderator and/or Director of
Missions. A quorum shall consist of those
present at regular meetings and called meetings with two weeks notice to
all member churches.
Article X - ASSOCIATIONAL COUNCIL
The Associational Council shall consist
of the Moderator, Vice Moderator, Clerk, Treasurer, Council Directors,
Association Team Leaders, and the associational staff members
(ex-officio). The Associational Council shall function in an advisory
capacity for planning, promoting, correlating and reviewing the total
associational program, to include, but not be limited to the long range
planning for the association. Any meeting of the Associational Council
shall be deemed official if a minimum of five (5) voting members are
present. The Council sub-team, consisting of the Moderator, Vice
Moderator, Clerk and Treasurer, shall serve as a standing personnel team.
The Council shall meet prior to each meeting of the Association.
Article XI – TEAMS
SECTION 1 The following teams
shall be appointed by the Moderator a least ninety days before the spring
meeting: Recruitment Team, Resolutions Team, and Place/Preacher Team.
SECTION 2 The Recruitment Team
shall recruit Team Leaders for the Association.
SECTION 3 The Nominations Team
Leader is recruited by the Recruitment Team. The Nominations Team shall
nominate the Association Officers, Council Directors, and Trustees. The
Nominations Team is encouraged to attempt to enlist people from all the
churches so that leadership is distributed among the cooperating churches.
SECTION 4 Other teams may be
added or deleted as needed determined by the Director of Missions and/or
the Association Council.
Article XII - AMENDMENTS
Amendments to the constitution determined
by the Association Council may be made at
any regular semi-annual meeting. The amendment must be presented by
distribution in printed form during an executive team
meeting prior to the semi-annual meeting. It shall then be
presented and distributed in printed form at the semi-annual meeting,
reviewed by the Association Council and voted upon. Two thirds of the
messengers present and voting, by standing, shall be required.
I - PARLIAMENTARY RULES
Parliamentary procedures shall follow
Robert's Rules of Order.
II - ASSOCIATIONAL YEAR
The associational year and reports shall
cover September 1st through August 31st. The fiscal year shall be January
1st through December 31st.
III - DUTIES OF OFFICERS
SECTION 1 The Moderator shall
conduct meetings in keeping with the Constitution and Bylaws. The
Moderator shall chair the Executive Team and serve as ex-officio member of
all teams. He shall appoint the following team leaders at least ninety
days before the spring meeting: Recruitment Team, Resolutions Team,
Place/Preacher Team and parliamentarian.
SECTION 2 The Vice Moderator
shall preside in the absence or at the pleasure of the Moderator. The Vice
Moderator shall be vice chair of the Executive Team and chair of the
SECTION 3 The Clerk shall work
with the associational staff to see that minutes of the meetings of the
Association, Executive Team and Associational Council are kept in proper
order. The Clerk shall supervise the distribution of report forms six
weeks before they are due in the associational office.
SECTION 4 The Treasurer shall
work with the associational staff to see that all funds of the Association
are received, banked and disbursed properly according to the policies and
instructions of Carolina Baptist Association.
SECTION 5 The Historian shall
work with the associational staff to see that historical data on the
Association and its cooperating churches is collected and preserved. A
written report shall be included in the association annual report book.
IV - DUTIES OF COUNCIL DIRECTORS
SECTION 1 The Council Directors
shall serve on the Associational Council to help coordinate the total
SECTION 2 The Council Directors
shall work with Team Leaders to develop budget requests for use by the
Stewardship Team in preparation of the annual associational budget.
V - TRUSTEES
The Board of Trustees shall fill the
legal requirements of the State of North Carolina for Carolina Baptist
Association, Inc. to hold title to all its property. It shall handle all
legal matters as directed by the Association.
VI – DUTIES OF TEAM LEADERS
Upon the recommendation of the
Recruitment Team, leaders of associational teams may succeed themselves.
Team leaders will work with the Director of Missions and train churches in
the area of their ministry team, and/or conduct association
conferences/workshops as needed. Team leaders are to select their own team
members with no more than one member from their own church to help them
with the work at hand.
VII - DUTIES OF TEAMS
SECTION 1 The Recruitment Team
Leader shall be appointed annually by the Moderator. The team shall
recommend a leader for each association team and present a list of
nominees to the association at the fall meeting. It shall also recommend
persons to fill vacancies that occur between semi-annual meetings to the
association at the appropriate meeting.
SECTION 2 The Stewardship Team
shall include the Treasurer. It shall consider all needs, requests and
financial resources to propose an annual budget to the Association. It
shall also recommend plans for raising funds to meet the budget. It shall
be responsible for the oversight of the financial obligations of the
Carolina Baptist Association. It shall be consulted concerning needs and
expenditures that go beyond the scope of the approved budget. It shall
appoint an auditor to audit the Association's financial records annually
or at the request of the Executive Team.
SECTION 3 The
Membership/Ordination Team shall perform the duties stated in Article
III, Section 3 of the Constitution. It shall also seek to establish better
relationships with non-active churches. When requested by a member church,
it shall assist with examination and ordination of a candidate for the
SECTION 4 The Nominations
Team shall nominate a person for each general office of the
Association, Associational Officers, Council Directors, and Trustees. All
nominees must have given permission before they are nominated at the
spring meeting. To fill vacancies between semi-annual meetings, this team
shall present a nominee to the association at the next Executive Team
meeting. A list of nominees shall be printed in the Carolina Baptist News
to inform the churches before the election.
SECTION 5 The Place and
Preacher Team Leader shall be appointed by the Moderator. The
team shall seek and consider amenable churches and persons to recommend
places for the semi-annual sessions of the Association and a person and
alternate to preach the annual sermon for the next year.
SECTION 6 The Resolutions Team
Leader shall be appointed by the moderator. The team’s report shall be
presented at the fall meeting.
VIII - DIRECTOR OF MISSIONS
SECTION 1 The Director of
Missions shall be elected upon the recommendation of a duly appointed
search team by the Association in semi-annual meeting or by the Executive
Team between meetings. The term of office shall be until terminated by
mutual consent or at the official request of either party.
SECTION 2 The Director of
Missions shall have general oversight of the work of Carolina Baptist
Association, Inc. cooperating with all the elected associational officials
and the leadership of the cooperating churches. The Director of Missions
shall be an ex-officio member of all teams, councils and organizations of
A. Salary and benefits shall be
determined by the annual budget of the Association.
B. Vacation time shall be two
weeks the first five years, then three weeks each year without carry
over. Additional time off may be granted for just reasons by the
Associational Council and/or the Executive Team.
C. The Director of Missions is
allowed up to three weeks of revival meetings and two weeks of
denominational work outside the Association each year. Any additional time
must be approved by the Associational Council and/or the Executive Team.
The number of revival meetings within the Association is not limited.
D. The Director of Missions shall
serve the churches of the Association without charge. However, voluntary
honoraria or personal gifts are left to the discretion of the churches.
E. More than twelve days sick
leave per year must be approved by the Associational Council and/or the
F. The Director of Missions shall
not serve more than three weeks as interim pastor or pulpit supply in any
church in a given year without the approval of the Moderator or Vice
Moderator of the Association.
G. The Director of Missions shall
respond to requests by churches for help in securing a pastor.
H. The Director of Missions shall
provide leadership in planning and conducting Associational events.
I. The Director of Missions shall
encourage churches to participate in the Cooperative Program.
SECTION 3 Anything relating to
the Director of Missions which is not covered under Bylaw VIII must be
determined by the Associational Council and/or the Executive Team.
IX - ANNUAL REPORTS
Team reports to be printed in the Book of
Advanced Reports, except for history and statistics, must not exceed three
hundred (300) words.
X - AMENDMENTS
Amendments to the Bylaws determined by
the Association Council may be made at any
Annual Meeting of the Association when presented in writing at an
Executive Team meeting prior to the semi-annual meeting and at said
meeting and approved by a majority of the messengers present and voting.